Conference Rooms Make Business Travel & Meetings Easier

Even with the technology available for business travel and meetings, the way we conduct meetings has not changed much in recent years, with planners setting up conference rooms and other gathering spaces with phones, a display and sometimes whiteboard technology and video conferencing equipment. However, such configurations often don’t take advantage of the latest available collaboration tools. 

With computer and software systems becoming increasingly powerful, more affordable and able to connect more readily over networks, conference rooms are in for some big changes.

Going forward, we can expect that our meeting spaces will include more interactive features, giving planners and participants added flexibility and a more immersive environment in which to collaborate, noted an article from Successful Meetings.  Here is a glimpse of the the technology that you may see used in your meeting conference rooms.

More Screens

Meeting planners can expect that conference rooms will ramp up the amount of screens, since the price of HD displays continues to decrease. They will be so affordable, a room will usually have multiple screens as well as screens that present data over more than one wall. 

With multiple screens in play, participants will have more room to work and the experience will become increasingly immersive.

Wireless Capability

Professionals are more accustomed to using wireless connections to share data with one another over laptops, tablets and smartphones. 

The future of conference rooms will include full wireless capability, enabling teams to collaborate across the country from multiple locations as easily as they do across the conference table.

Better Storytelling 

Improved technology, including higher resolution displays and multiple screens in a single room will help meeting participants move beyond boring PowerPoint presentations. 

Instead of being forced to contend with one screen and fixed sizes for the various pieces of content you want to present, you will be able to tell stories more easily. On the fly, you will be able to move content from a variety of sources to different positions on the display for dynamic presentations.

Keep Track of it All

Future conference rooms will be smarter, saving all content generated during meetings and storing it in a single location so all participants can access it at a moment’s notice. 

This will make it easier to pick up where you last left off before the lunch break, for example. No longer will you have to wonder what someone said during the earlier portion of the meeting, since all the records will be at your fingertips.

What do you think? It’s clear that technological developments will help you plan more productive meetings, thanks to the increased ability to collaborate and share information both in the room and over the network. People will always need to get together to brainstorm and share ideas. By embracing new technology, meeting planners can help meeting participants increase their bandwidth and get more done, faster.