3 Expert Tips to Make Group Travel Planning More Efficient
There are so many things to consider when planning corporate group travel for conferences and events that it’s a wonder those in the business are so relaxed. When you’re trying to do the planning for a group of executives you know it’s going to get that much more challenging. You must consider everything from dining choices that cater for the entire party to suitably vetted accommodation options and make it all happen seamlessly and at an appropriate cost. It’s for these reasons that today’s post brings you three short tips to keep your transportation both first class and within budget.
Start With the Numbers
You’ve got to have a total headcount before going ahead with reservations. There is no more embarrassing scene than a red faced executive being left behind because there are no more seats left. On the other hand, it’s not great to have too many, costly, sedans lined up when you could have got by with half the number.
Once you’ve got a head-count a transportation firm can then give you an idea of the options available and the prices.
Consider Skipping Sedans
Sedans are the bottom line in luxury but they’re also one of the most expensive methods of transport. If possible, you can consider sharing SUVs or luxury small coaches between all your travelers. This will always work out cheaper. Depending on the executive however, it does off you much less flexibility to cope with changes at the last minute. The other great advantage of an SUV or small coach is the large amount of luggage space they offer.
Absolute Luxury—on a Budget
The majority of executives are used to a level of luxury. If you really need to control the budget then compromising an element of this may be necessary. Sharing a luxury coach with friends may not be as bad as you may first think from a sedan-accustomed executive’s point of view. These vehicles often have the same amenities as sedans but as they’re being shared, they work out cheaper. They will also often come with a bar offering more beverage options than in a sedan. We’re more than happy to discuss the benefits and disadvantages of all options, if necessary.
Organizing efficient and effective ground transportation for groups of travelling executives does not need to be difficult. If you can make the calls about number and the requisite levels of luxury outlined above, you’ll be well on the way to getting the most efficient plan possible.
The last thing you need is a suitable partner and provider of ground transportation services. At KEE Limousine, we’re experienced in both planning and supplying effective and efficient corporate travel solutions, predominantly in the NY/CT Metro area but also through our affiliates, worldwide. We’d love to discuss with you exactly what you require and you can be assured that our highly trained staff and well equipped modern fleet will be able to deliver on your expectations. Call our group bookings team on 860-355-4509 today to get started.
